The Jacksonville Orchid Society
“JOS” website
Online Privacy Policy
Online Privacy Policy
This Privacy Policy is effective as of 01/01/2026
This Privacy Policy was last modified 01/01/2026
This Privacy Policy was last modified 01/01/2026
Your
privacy is important to us.
We undertake to never sell or
divulge to anyone your personal information.
We will not post pictures showing
your name or other identifying information without your permission.
We value your privacy and
understand that although we may be sharing pictures of our members at meetings and events, we will only do it after
advertising that photos (or videos) are taken. In all cases we will not publish
any personal information without your written consent.
Who are we?
We are the Jacksonville Orchid
Society Communication tool.
Our website address is: https://jaxorchidsociety.org
The privacy of your personally
identifiable information is important to us. As part of our commitment to the
privacy of your personally identifiable information, we provide this notice
explaining our online information practices and the choices you can make about
the way your information is collected and used. To make this notice easy to
find, we make it available on our home page and at every point where personally
identifiable information may be requested.
We promise we will never sell or divulge to anyone your
personal information. We will not post pictures of our meetings or events
showing your personal information without your permission.
The Information We Collect.
In general, when you visit our Web
site you remain anonymous, but on some pages, such as Contact Us, or various Forms
you need to provide personally identifiable information. The types of
personally identifiable information collected on these pages may include your
name, address, city, state, zip code, e-mail address, phone number, and any
comment you wish to provide to clarify the purpose of your request.
The Way We Use Information.
We use the information you provide
about yourself to allow our volunteer staff at Jacksonville Orchid Society to
contact you about the services available to you. We do not and will not share
this information with Third Parties
other than Jacksonville Orchid Society volunteer staff working on the website.
If you later decide that you do not want us to store such information, you may
contact us at admin@jaxorchidsociety.org and request
us to delete such information.
We also use return e-mail addresses that you provide to
us when accessing this Website to answer the e-mail and correspondence we
receive, notify you of important changes in the functionality of the Web site,
and communicate special offers we think you might be interested in and ask you
how we better serve JOS members with surveys. Such addresses are not used for
any other purpose and are not shared with third parties other than Jacksonville
Orchid Society. If you do not want to receive this information in the future,
please contact us at admin@jaxorchidsociety.org
We use non-identifying and aggregate information to
better design our Website and gather information about its use.
We will not use or share the
personally identifiable information provided to us online in ways unrelated to
the ones described herein without first providing you an opportunity to opt-out
or otherwise prohibit such unrelated uses.
We maintain an SSL certificate to
protect the information on our website. An SSL certificate is a type of digital
certificate that provides authentication for a website and enables an encrypted
connection.
We have put in place physical, electronic, and
managerial procedures to safeguard, and secure the information we collect
online. To protect your privacy and security, we will also take reasonable
steps to verify your identity before granting access or making corrections.
Disclosure of personal information
We share Personal Information with Jacksonville
Orchid Society volunteer staff in connection with the performance of our
Services in accordance with the conditions of this Privacy Policy. A list of
such personnel will be provided upon request.
We also disclose Personal
Information to third-party service providers, such as information technology
providers, website management, to help support our operations. We reserve the
right to disclose Personal Information when we believe such disclosure is
required by law or is appropriate in connection with any legal claims,
subpoenas, warrants or other government/judicial processes or requests, as well
as to protect members, or to comply with applicable law. We will never sell or
lease your Personal Information.
Security of personal information
Jacksonville Orchid Society maintains
reasonable technical and organizational measures to protect Personal
Information from loss, misuse, and unauthorized access, disclosure, alteration,
and destruction. To the extent that we disclose Personal Information to third-party
service providers, we require that such third parties also maintain reasonable
security and confidentiality measures and use the Personal Information in
accordance with our instructions and applicable law.
Cross border transfers
Your Personal Information may be
stored and/or processed in countries that do not provide the same level of
protection for Personal Information as per the data protection laws of the
United States. We take appropriate steps, where required, to provide
appropriate safeguards for Personal Information to be transferred, including,
among others and as applicable, standard data protection clauses adopted or
approved by the Foreign Country together with binding and enforceable
commitments. Where required by law, you can request a copy of such safeguards
by contacting us as detailed below.
Retention
We typically retain Personal
Information related to marketing activities for as long as you accept marketing
communications from us, and upon request, we will securely delete your Personal
Information so that you can no longer be identified from it, in accordance with
applicable law. For Personal Information that we collect and process for other
purposes, as described above, we typically retain such Personal Information for
no longer than the period necessary to fulfill the purposes outlined in this
Privacy Policy, and as otherwise needed to address tax, corporate, compliance,
litigation, and other legal rights and obligations, after which we will
securely delete and/or take steps to properly anonymize your Personal
Information.
Cookies.
Jacksonville Orchid Society uses cookies on this website for the purpose
of storing and maintaining passwords (if used), store visit history, and
providing you with an updated, more personalized visit each time you visit our
website, for instance, by making you aware of what’s new on our web site since
your last visit. Cookies are small pieces of information that are stored on
your browser and can be cleared or deleted by the user at any time.
Indirect data collection and
cookies:
This website automatically collects
certain device information such as your IP address, unique device identifier,
Cookies (as discussed below), geographic data, country, browser, device
operating system, application version, language settings, and pages that have
been shown to you. Note, however, we do not consider this device information to
be Personal Information except where we link it to you as an individual or
where applicable law requires.
This website also uses small text
files called cookies, tags, and other tracking technologies (collectively,
“Cookies”), which are stored on your device or browser. As discussed in detail
below, we use cookies to provide our website, gather information about your
usage patterns when you navigate this website in order to personalize your
experience, and understand how visitors generally use our website in order to
improve our website.
The Cookies on our website are generally divided into:
Strictly Necessary Cookies:
Cookies that are necessary in order to operate our
website, such as maintaining the security of the website. These are session
cookies that are erased when you close your browser.
Analytical/Performance Cookies:
Cookies that allow us to recognize
and count the number of people who visit our website and understand how such
visitors navigate through our website. This helps to improve how our website
works, by ensuring that visitors can easily find what they are looking for on
our website. These Cookies are session cookies that are erased when you close
your browser.
Functional Cookies:
Cookies that improve the
functional performance of our website and make it easier for you to use,
including that you have previously visited our website in order to maintain
your language preferences. These Cookies qualify as persistent Cookies because
they remain on your device, so we can provide the same experience during your
next visit to our website.
Links to other internet sites.
This website may provide links to other third-party
internet sites. Despite these linkages, this Privacy Policy applies to our
Services only. Please read the privacy policy of each unrelated internet site
that you visit. Jacksonville Orchid Society is not responsible for the privacy
practices of such Internet sites.
Protecting Consumer Privacy and
Security
The FTC is the chief federal agency
on privacy policy and enforcement. Federal Trade
Commission
Changes to our privacy policy
Jacksonville Orchid Society
reserves the right to change or amend Privacy Policy from time to time in its
sole discretion, as permitted by applicable law. If we make a material change
to this Privacy Policy, we will post the revised policy on this website and
obtain your consent if required by applicable law. Nothing in this Privacy
Policy is intended to create an agreement or contract between Jacksonville Rose
Society and any person or entity using this website or providing any Personal
Information.
How to Contact Us.
Should you have other questions or concerns about these privacy
policies or wish to have your personally identifiable information deleted from
our records, please use the Contact Us feature on our website or send
an e-mail to admin@jaxorchidsociety.org